Stop retyping the same data between systems
Every new job means keying the same customer details into three places, and one of them always ends up wrong.
Automations that take one input and push it into another system are built and have run. Wiring it across your particular tools is a build I would scope with you first, so this would be set up for you rather than something already running on your stack.
If this is the one costing you the most, that is where we would start. Twenty minutes to talk it through.